Who is UGC Invoices for?

UGC creators and influencers who get paid by brands: anyone who delivers videos, photos or posts and needs to send an invoice that a brand’s finance team will process without questions.

Yes. You can create, download and send invoices for free.

What goes on a UGC invoice?

Your name and contact details, the brand’s billing contact and any PO number, an invoice number and issue date, each deliverable as a line item with a quantity and rate, usage rights and whitelisting as separate add-ons, any deposit already paid, the balance due, the due date, late fee terms, a reference to the signed agreement, and how to pay you.

How do I invoice a brand?

Send the invoice to the billing contact named in your agreement, quote their PO number if they gave you one, and reference the signed contract it bills against. Match the line items to the agreed deliverables so the invoice can be approved without a back-and-forth.

How do I bill usage rights and whitelisting?

List them as separate add-ons, not inside the video fee. Name the duration (for example, paid usage for 90 days from first use, or whitelisting for 30 days) and price each one on its own line, so the brand can see what the ad rights cost.

Should I use Net 15 or Net 30?

Net 15 means payment is due 15 days after the invoice date, Net 30 means 30 days. Creators usually ask for Net 15 or less; larger brands often run on Net 30 or longer. Use whatever your signed agreement says, and state the actual due date on the invoice.

Can I charge a late fee?

If your agreement allows it, yes. A common term is 1 to 2% per month on overdue balances. Put the rate on the invoice so it is clear before the due date passes.

How do I show a deposit on an invoice?

Add the deposit you already received as a line under the subtotal. It is deducted automatically, so the invoice shows only the balance still owed.

Can I import a signed UGC contract?

Yes. If you signed the deal on UGC Contracts (ugccontracts.com), you can import it, and the deliverables, fee, usage rights, deposit and payment terms fill in for you, with the agreement number referenced on the invoice.

Is this legal or tax advice?

No. UGC Invoices provides tools and templates, not legal, accounting or tax advice. Ask an accountant how to handle sales tax, VAT or income tax for your situation.

Free UGC Invoice Template & Generator for Creators

InvoiceINV-0428Issued November 12, 2026 · Net 15 · PO PO-7731

FromJamie Morgan@jamiemakesjamie@jamiemakes.co

Bill toNorthwind OutdoorAlex Rivera, Brand Marketingap@northwind.example

Deliverables

Description	Qty	Rate	Amount
Vertical UGC video, up to 30 seconds, edited and ready to post	4	$500	$2,000
Raw footage from the shoot	1	$300	$300
Extra hook variations	3	$50	$150

Rights

Usage rightsPaid usage for 90 days from first use	$450
WhitelistingAds through creator's account for 30 days	$400

Total

Subtotal$3,300

Deposit received−$1,250

Balance due$2,050

Terms

Net 15: payment due by November 27, 2026. Overdue balances accrue a late fee of 1.5% per month. Billed under signed agreement UGC-0428.

Payment

Pay by Bank transfer (ACH): ACH · Routing ending 0210 · Account ending 4471. Due November 27, 2026.

Thanks for a great collab. Content delivered November 12 via the shared folder.

Made with UGC Invoices · ugcinvoices.com

UGC invoices,done in seconds.

Every deliverable,on its own line.

Usage rights,billed separately.

Net 15.Not net never.

One link.Any brand.

Every brand.Every invoice.

Paid.On time.

Now go make the next one.